Click the OK button to apply the format.Īs you can see, you now have alternating colors - 2 shaded rows followed by 2 white rows. The Format as Table window will pop-up for you to confirm the cell range that will be formatted and the option for you to apply the format to the header rows (ie: My table has headers). It will appear in the top row under Custom. When you return to the spreadsheet, click on the Format as Table drop-down in the Styles group again and select the new customized style that you just created. Select Second Row Stripe as the Table Element. the Apply formatting to drop down list, and repeat the above step6 to set the. In this example, we have selected a yellow. Shade every other row or column in Word table by creating table style. Click on the Format button.Ĭlick on the Fill tab and select the color for the shaded rows. When the New Table Quick Style window appears, select First Row Stripe as the Table Element. Then in the Styles group, click on the Format as Table drop-down and select New Table Style at the bottom of the list. Select the Home tab in the toolbar at the top of the screen. In this example, we've selected cells A1:B7. To do this, first highlight the rows that you wish to apply the formatting to. The "no border" property will then cascade down to all lower-level heading styles.Question: How can I set up alternating row colors in Microsoft Excel 2010? I want to alternate between 2 shaded rows and 2 white rows.Īnswer:Special thanks to Leo for bringing this formatting trick to our attention. If so, set the border on the Heading 1 style and set Heading 3 to have "no border". You might want some formatting (for example, a border) to apply to, say, the first and second heading level, and then to "switch off" for the remaining levels.
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#How to apply the shaded style set in word how to#
How to "switch off" formatting for lower level headings As a follow-up to my post about setting the language for all elements of a Word document, except styles, heres how you set the language for a style. Or set the Paragraph Left Indent to be -1.5cm to start all the headings 1.5cm out into the left margin. (Optional) Click the Table Styles More button to see all the available styles. The Table Styles group will show a few table styles, but to see the rest, you’ll need to expand the gallery. If your headings are set up like this, and you change Heading 1 to use the Arial Black font, all the others will become Arial Black. Click the Design tab in the Table Tools ribbon group. If all your heading styles are based on the previous level heading style, then you need only make changes to the Heading 1 style to have them cascade through the whole document.īecause you only have to change one thing to affect all the headings in the whole document, you can experiment easily. Change Heading 1 style to affect all your document's headingsįigure 2: It's a good idea to base each Heading style on the level above it. So I can make a change to all the headings easily without affecting any body text, and vice versa. I actually like this "feature", because it completely separates the formatting of the headings and the body text.
If you're going to do this, you need to base Heading 1 on "No Style" because Word has 9 levels of Headings, and only accepts 9 generations of styles. This allows you to make radical changes to your document very easily. It's a good idea to set up your heading styles so that Heading 2 is based on Heading 1, Heading 3 is based on Heading 2, and so on. Cascading formatting and headings Base heading styles on the previous heading level style Similarly, if you changed "Body Text" to have 11pt space after each paragraph, then its children and grand-children styles would inherit that formatting, and they would have 11pt space after each paragraph.īut if you then changed style "Table Text" to have 6pt space after each paragraph, the change would affect only "Table Text" and "Table Text Indent". 0:002:05Entering Text in a Word Document - Word 2019 - YouTubeYouTube How do you apply styles quickly in Word On the Home tab, in the Styles group, click Change Styles, and then point to Style Set. In the document from which Figure 1 was drawn, if you changed style "Body Text" to be Times New Roman, then Body Text, Body Text Indent, Table Text and Table Text Indent would all change to Times New Roman. The point of having styles based on other styles is to make fast changes to your document. The effect will ripple through the whole document instantly. You can then swap between double-spacing and single-spacing by changing the formatting of the parent style. If you want to print a draft of your document double-spaced, set all the styles used in the body of the document to be based on one "parent" stye (like the styles in Figure 1).
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